DBS Checks for Invigilators: What Is the Process?
As an invigilator, you play a crucial role in ensuring that exams are conducted fairly and securely. However, before stepping into this role, one of the most important steps you’ll likely encounter is the completion of a Disclosure and Barring Service (DBS) check.
This process is designed to ensure that those responsible for supervising students during exams do not have a criminal record that might make them unsuitable for the position.
If you’re new to the invigilating process, or you’re curious about the necessary checks, here’s an in-depth look at DBS checks for invigilators and how they work.
What is a DBS Check?
A DBS check is a process conducted by the Disclosure and Barring Service, a UK government body. The check involves a review of an individual’s criminal record to ensure they are suitable for particular roles, especially those involving vulnerable individuals, like students.
For invigilators, a DBS check is a standard requirement to confirm that they don’t have any convictions or history that would put students at risk during exams.
Why Do Invigilators Need a DBS Check?
Invigilators oversee exams and are often in close proximity to students. As such, it’s critical that schools, colleges, and examination boards know that invigilators can be trusted to manage sensitive situations with integrity.
A DBS check offers assurance that invigilators have not been involved in criminal activities, particularly those that might compromise the exam process or student safety.
Types of DBS Checks for Invigilators
For invigilators, the most common type of DBS check is an Enhanced DBS check, particularly for those working in specified places such as schools and colleges.
In some cases, a Basic DBS check may be required, especially if the invigilator is working in a setting that does not fall under the category of specified places, such as employers offering in-house qualifications and training or certain training institutions.
Enhanced DBS Check: This is the most commonly required check for invigilators, as it is needed when working in specified places like schools or colleges. It includes details of any spent and unspent convictions, cautions, reprimands, or warnings, as well as any relevant information held by local police forces. This more comprehensive check ensures that safeguarding concerns are addressed.
Basic DBS Check: In cases where the invigilator is not working in a specified place, a Basic DBS check may be sufficient. This check will only show any unspent convictions and can be required by employers who do not fall under the specified places category.
How Does the DBS Check Process Work?
The DBS check process for invigilators typically involves several key steps:
- Application for DBS Check: The first step in the process is submitting an application through the educational institution or exam board. Schools or exam centres will usually handle this part and initiate the DBS check on behalf of the invigilator.
- Completion of a DBS Form: You’ll need to provide personal details, including full name, address, date of birth, and any other relevant information requested. This form will be submitted to the DBS for processing.
- Verification of Identity: You will be required to show proof of your identity, typically by providing documents such as a passport, driving licence, or utility bills. This step is vital in preventing identity fraud and ensuring the check is conducted on the correct individual.
- DBS Check Processing: After submission, the DBS will process your application. The time it takes to receive the result varies but typically ranges from a few days to several weeks, depending on the volume of checks being processed.
- DBS Certificate: Once the check is complete, the DBS will send a certificate with the results. If there are no issues, the certificate will confirm that the applicant has no criminal record or that there are no relevant convictions or cautions.
- Review by Employer: In cases where a DBS check uncovers any criminal history, the educational institution or exam board will review the findings. This may involve a discussion with you about the nature of the convictions and whether they are relevant to your role as an invigilator.
What Happens If There Is a Criminal Record?
If a DBS check reveals a criminal record, it doesn’t automatically disqualify someone from being an invigilator. However, certain types of convictions may prevent an individual from being eligible for the role. The employer or exam board will assess the situation, often considering:
- The nature of the offence
- The length of time since the offence
- Whether the offence is relevant to the role of an invigilator
For example, a historical conviction may not be relevant, especially if it occurred many years ago. However, convictions related to dishonesty or violence might raise concerns, particularly in roles that require trustworthiness and the supervision of students.
How Long is a DBS Check Valid?
A DBS check doesn’t last forever. While there is no official expiration date, many schools and exam centres will request a new check every three years to ensure that they are up-to-date with your criminal record status.
If your DBS check has been carried out by an educational institution or exam centre, they will usually remind you when it’s time to renew your check.
Key Takeaways
- DBS checks are mandatory for invigilators to ensure they can be trusted in exam environments.
- The process involves a Basic or Enhanced DBS check, depending on the institution’s requirements.
- DBS checks can reveal criminal records, but a criminal history doesn’t automatically disqualify someone from the role.
- The check typically takes a few weeks to complete, and regular renewals may be required.
For anyone considering becoming an invigilator, the DBS check is a crucial part of the process, ensuring a safe and secure environment for students during their exams. If you’re looking to become an invigilator or need to renew your DBS check, speak with the organisation you’re working for to understand their specific requirements.
While the process of obtaining a DBS check for invigilators may seem like a formality, it’s an essential step in ensuring the safety of students during exams. By understanding the process and knowing what to expect, you can navigate it with confidence and ensure you meet the necessary requirements for your role.