Frequently Asked Questions

  • Can I request a DBS check for my staff member or volunteer?

    Before you consider asking a person to apply for a DBS check, you are legally responsible for making sure the job role is eligible for one.

    View the DBS’s guidance on eligibility

    The DBS have also created an online eligibility tool to identify roles or activities that could be eligible for a standard or enhanced DBS check. The eligibility tool is not intended to act as legal advice and doesn’t cover every role, so you are encouraged to read the guidance details on the above link in addition to using this tool.

    https://www.gov.uk/find-out-dbs-check

  • ID checking guidelines for DBS check applications

    Before you are able to request a DBS certificate, you must verify your applicant's identity by checking a number of original documents.

    View the DBS's guidance on document checking

  • Which workforce do I select for my applicant?

    When requesting a DBS check you are required to enter which workforce your applicant will be working in. The DBS have created some workforce guidance documents to help you with this.

    View the 3 workforce options

  • Can I request a Barred List check for my applicant?

    Jobs that involve carrying out certain activities for children and adults (known as regulated activity) may require an enhanced DBS check with a check of the barred lists.

    View the DBS's child regulated activity definition

    View the DBS's adult regulated activity definition

  • What is the DBS definition of a volunteer?

    The DBS definition of a volunteer is defined in the Police Act 1997 (criminal records) Regulations 2002 as:

    "Any person engaged in an activity which involves spending time, unpaid (except for travel and other approved out-of-pocket expenses), doing something which aims to benefit some third party and not a close relative."

    The applicant must not:

    • benefit directly from the position for which the DBS application is being submitted
    • receive any payment (except for travel and other approved out-of-pocket expenses)
    • be on a work placement
    • be on a course that requires them to do this job role
    • be in a trainee position that will lead to a full time role/qualification
  • Compliance with the DBS Code of Practice

    All organisations requesting DBS checks must adhere to the DBS Code of Practice.

    View the code of practice

  • DBS Secure storage, handling, use, retention and disposal of Disclosure and Barring Service certificate information.

    All organisations requesting DBS checks must have a written policy on the correct handling and safekeeping of DBS certificate information.

    The DBS have produced a sample policy which organisations can adapt to meet this requirement.

    View the sample policy

  • Policy on the recruitment of ex-offenders.

    The DBS require all employers who request DBS checks to have a written policy on the employment of ex-offenders which they give to their applicants.

    The DBS have produced a sample policy which organisations can adapt to meet this requirement.

    View the sample policy